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This article describes simple methods to backup IMAP emails without losing data.
Outlook is a full-fledged email program that allows users to manage multiple email accounts. This offers several options to make things easier for users. It also helps you migrate your mailbox files without using any additional tools. This method of email migration is called IMAP migration.

Microsoft Outlook saves a copy of the mailbox items as OST files. With these files you can consult your e-mail offline. However, if these files are corrupted for some reason, you will not be able to open email messages in Outlook. So you need to back up your emails to protect your precious messages.

Why back up IMAP email?

Besides email storage, there are many reasons to store IMAP messages on your local hard drive. Here are some of the common reasons why users download their valuable data from the server.

  • Email available online is vulnerable to data theft and malicious activity. In addition, the Outlook server can go down for any reason. Therefore, the best way to protect your valuable information is to keep it on your personal device.
  • Microsoft Outlook email migration also helps you backup your mailbox data in case of accidental data loss or file corruption. You can use the backup email files to restore your entire email account.
  • You also need to backup your IMAP mail if you want to switch to another mail client. If you want to migrate emails to another account, you must first download the messages from Microsoft Outlook.

Manual steps to migrate IMAP messages

Microsoft Outlook has a built-in option to migrate email from the server to the local system’s hard drive. So you can protect your valuables from data loss. This is a free IMAP backup method for storing email files. The procedure for backing up IMAP messages on your computer involves the following steps:

    1. Start Microsoft Outlook and select File from the menu bar.

    1. Then click the Open and Export button and select the Import/Export option.
    2. The Import/Export dialog box opens. Select the Export to file option and click Next.

    1. Then click the Outlook data file (.pst) and click Next.

    1. Then select the mailbox folder you want to migrate. Click on the Next button.

    1. Finally, set a destination path for the resulting file with the Browse button and click Finish to complete the transition.

Migration Manual Restrictions

The manual method helps users to export data from Microsoft Outlook mailbox to their system. However, this is not an ideal solution for everyone. It has a number of vulnerabilities that hamper the migration process.

  • This is a complicated and time-consuming method of backing up mailbox files.
  • When data is transferred by hand, the risk of data loss is high.
  • Only one file is moved at a time. You must therefore proceed in the same way for each e-mail that you wish to send.
  • This technique is not suitable for large mailboxes. You also cannot migrate other mailbox items such as contacts, calendars, events, etc.

For all these reasons, you need a more reliable and efficient solution to your problem. IMAP Email Backup Tool is a comprehensive software that backs up Outlook mailbox items without corrupting the contents. This is an automatic email forwarding technique from Microsoft Outlook.


With Microsoft Outlook, you can migrate email to your system using IMAP migration. The procedure for saving messages to the local hard drive is simple and efficient. However, this procedure has certain limitations. The best solution to backup IMAP emails is to use the IMAP backup tool. This is a quick and efficient way to store your mailbox information. Even inexperienced users can migrate their emails with this software.

frequently asked questions

How do I make a local backup of my Outlook emails?


How do I archive IMAP messages in Outlook?

Knowledge base

How do I save Outlook e-mails on an external hard drive?


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